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In unit 3 organisations behaviour CAPRO assignment the first task briefs us about the relationship between the culture and structure of our chosen organization CAPRO. CAPRO is the company that deals with the financial sector in the international market. The second task tells us about the different approaches to the management and leadership. The aim of the third task is to understand different ways in which motivational theory can be applied in an organization. The final task briefs us about the understanding the factors that promote the effective teamwork in an organization.
Understand the relationship between the organizational structure and culture
The structure of organization tells us about the framework of the organization. Understanding the culture of the organization helps us to manage it effectively. There is a hierarchy within the organization and it makes us familiar with the role of managers at different levels. The two type of organization structure are the tall structure and the flat structure. CAPRO has tall structure of organization. The structure is hierarchical from the top level to the bottom level. The control within the organization is not too broad. There are different levels of managers within the organization. The Walmart has flat structure of organization there are very few levels of management from the top level to the bottom level. The mode of control of the employees is not very intensive. The company has different department such as planning, administration, commerce and financial decision. Each department has its own heads and it is their duty to ensure the performance of each department.
The culture of the organization refer to the thought and the standard principles followed within the organization. The culture of the organization id defines by what people wear, at what time people come and leave the office and how people behave within the workplace. The culture of the organization is greatly affected by the leadership style within the organization. The culture of the organization plays a great role in improving the efficiency of the employees at the workplace. Each organization has different type of culture which is unique to itself. (Biance, 2016)
The structure of the organization such as CAPRO is the hierarchical framework of the company. The structure gives us an idea how the rule and strategies in the organization might work. The culture of CAPRO is a combination of the values and beliefs of an organization coupled with their responsibility. The structure of the organization has a direct impact on the culture of the organization. In an organization the employees work together to achieve their goals and objectives. The structures of the organization is retained to carry out all the duties of the organization.
The structure and the culture of the organization directly affect the developmental activities within the organization. The culture has to be retained when the organization expands. Customer service is an important part of the culture of the organization. The behavior of the employees within the workplace is dependent upon the culture of the organization. The principles and the beliefs of the organization affects the work and the private lives of the employees. The culture plays an important role in the motivation of the employees and keeping the employees committed towards the cause of the company. The culture also affect the loyalty of the employees. It is the duty of the manager to create the healthy and the positive atmosphere within the workplace and keep the employees motivated. The culture where the viewpoint of the employees is considered encourages creativity and innovation. Healthy and attractive culture improves the performance of the employees. (Davoren, 2016)
The manner in which an individual handles a particular situation all by himself or in a team is known as individual behavior. The behavior of the individual within the organization is influenced by many factors which affect the attitude of the employee.
Understand different approaches to management and leadership:
Leadership style can have major effect in the large organizations such as CAPRO and Walmart. The effects of different leadership styles at both the organizations is given below:
Organizational theory is very important because when applies properly it can improve the performance of the business. There is a close connection between the formal organizations in which it operates. There have been an extensive study of the culture and structure of the organization, different theories related to the organizations, different style of motivation and leadership have been studied to make the managers understand their role in the performance of the organization. Even mangers are given continuous training to make them adopt to the changing environment and manage the business processes effectively. The managers must be competent enough to handle the changing situation.
Organizational theories are the set of the ideas and the rules that help the managers to handle their work efficiently. These theories help the managers to know the various practices of management and make them familiar with the goals of the company. It also gives them the ways to plan their work and finally achieve their goals in a strategic manner. It makes them familiar with the importance of motivation in increasing the efficiency of the employees.
The different types of organizational theories are as follows:
Management theories are of great importance in the company as it handles the employees and make them more creative. By proper training the efficiency of the employees increases and they work together to achieve the common goal of the company. CAPRO uses scientific management to handle their employees. They make the employees in a number of teams. This helps in dividing the work equally. CAPRO gives proper training to the employees and make them more efficient in working. All the employees are involved in the process of decision making at the company. The growth and the performance of the employees is continuously monitored and the feedbacks are given on the performance of the employees.
Walmart uses classical approach of management where the power to take the important decisions of the company lies in the hands of the manager or leader. The employees are required to follow his orders. Reviews and feedbacks are taken from the employees so they have a say if they are not satisfied with the decisions. It is a well-organized system of managing employees as all the employees are under the control of the manager. Walmart uses this approach as it gets very hectic to handle a super market. (Cherian, 2013)
Understand ways of using motivational theories in organization:
The motivation of the employee within the organization is greatly affected by the leadership style. The environment within the workplace and the behavior of the individual within the workplace id dependent upon their leader. If the employee gets a nice leader during the training period then their base gets stronger. The style in which the leader leads the employee determine the impact of different leadership style on the motivation of employees within the period of change. Different type of leadership styles are discussed below:
Employees are the major asset of the company. It is the employees who work hard to take the company to greater heights. It is very important that the employees work on time with increased efficiency. Motivation helps to provoke the employees to be committed to the company. Two different types of motivational theories are given below:
The role of the managers at the workplace is to organize the employees and get the quality work done on them. In order to get the work done the managers should motivate the employees appropriately. Motivation theories and their application is a difficult process. In order to understand the motivational theories fully the managers must get an insight into the behavior of the employees and human nature on the whole. Understanding human nature can be sometime simple and sometimes very complex. Thus there should be proper application of the motivational theories at the workplace. There are various theories concerning the human nature and the motivation specifically.
There are many moral values of the motivation as well as many attached benefits. The motivation theories teaches the managers to treat the employees as human being and respect them. These theories instruct the managers to respect the integrity and dignity of the human beings in all forms. Research and surveys have displayed that the motivated employee work with lot of commitment and deliver quality work to the company. It has been noticed that the motivated employees are more creative and come up with the innovative ideas. The reverse of this statement is also true. Motivated employees contribute greatly to the success of the company and hence it is very necessary for the managers to understand the importance and the application of the motivation theory. Job performance of the employee’s s directly related to the motivation and the skills of the employees. (Ingram, 2016)
Understand mechanism for developing effective teamwork in organization:
For the effective functioning of CAPRO the effective group work is very important. The efficiency of the individual increases when they work in a group. Group based functioning helps the work to be done in a very short span of time. Group creates a very positive atmosphere within CAPRO which makes the work easier for all the team members. Through the effective leadership within a group the standard of the work also raises. When there are a group of men working sharing a common goal then the innovative idea come in. The work of all the team members is independent of each other. In the management of human resource within CAPRO the formation and the management of the group is the area of main concern. When working in a group the member have a group pressure on them so they complete their work on time and deliver the quality work to our company CAPRO. This way the group incentives increase far more than the individual incentives. There is an increase in the total pay of all the individuals. The nature of our company CAPRO is pluralistic and there are many groups formed within the company which have different goals to achieve. All these groups are managed in a different way. The major function of the group within CAPRO are:
In the recent times there had been a lot of focus on building the team and increasing the efficiency of the employees through it in CAPRO. There had been a lot of pressure on the managers to maintain independent teams to give flexibility to the employees for performing their work. Team building keeps the employees motivated and dedicated towards their work as it gives them the liberty to take their own decisions. Every individual is unique in its own way and have different behavior this cause the difficult in smooth running of the team. The factors which make the team running difficult are physical, behavioral and social. Similar skills and taste of members within the team cause matching of interest and there stands a larger chance of success of the team. There is more understanding and co-operation among the members with the similar taste. With the co-operation among the members helps in creating more stable teams. In this way the permanent teams are formed and they help in taking CAPRO to greater heights. When all the members within the team possess similar skills then they can be trained together.
In CAPRO there is a lot of diversity in the members so this may hinder the training of the employees. Each employee possess different skills and they need to be trained differently. This decreases the efficiency of the team. In a way diversity in the team also helps in bringing innovative ideas in the team. People of different age group are present within the team. This may also decrease the efficiency of the team as different age group have different perspective and different method of working. (Wolski, 2016)
These days a lot of management process within CAPRO is carry out through the computer by an automated program. This was made possible only through the development of technology. The technology has replaces a lot of manual work in CAPRO. The programs also the administrative work within the company. Thus, the employee have a greater flexibility in working and they can control their own decisions. Technology enables the managers to see the work and progress of the employees on their computer. With the advanced technology at CAPRO the employees can choose their way of working and this gives the more independence. The power to take their own decision motivate the employees to work harder and keep them motivated to give their hundred percent to the company. With the better IT department at CAPRO the employees can communicate well with each other as well as the managers. This helps all the members to work together as a connected team. The major advantage of the technology is that it can handle the work of a supermarket in a far better way than any other department through strong and efficient teamwork.
There are some drawbacks of the technology development at CAPRO. The increased use of technology causes employees to interact less among themselves and lessen the connection they have. The technology replaces the human workforce which causes the dissatisfaction among the employees. The technology has created fear among the employees that they stand at the risk of losing their job. This makes the employees lose their motivation at times. (Ubarrie, 2015)
The major objective of this assignment is enhance the understanding of the individual and group behavior within the organization. The assignment examine the various theories pertaining to management and their application in the organization. The first task deals with the understanding of structure and culture of the organization. . The second task tells us about the different approaches to the management and leadership. The aim of the third task is to understand different ways in which motivational theory can be applied in an organization. The final task briefs us about the understanding the factors that promote the effective teamwork in an organization.
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