London Marathon Foundation Open Air Fitness Event in association with Oxford Business College Charity

PROECT MANAGEMENT

London Marathon Foundation Open Air Fitness Event in association with Oxford Business College Charity

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Introduction

London Marathon Foundation is one of the major fund raisers in the country, inspiring and educating the students across the country for a heathy and a happy life. The foundation is collaborating with the Oxford Business College and with Green House Sports for the funds. The foundation is aiming for its continuous expansion so that it can become a leading voice in this field of contributing in the good health of the people. The campaign will create the awareness among people about their good health and healthy lifestyle (Sharma et al., 2021).

Task 1

Objective of the project

The reports aim at outlining the requirements and how to execute the event which is called as London Marathon Foundation Open Air Fitness Event in association with Oxford Business College Charity. The projects tend to inspire the children and adult for having a better health and a good lifestyle (Melnyk et al., 2020). The event also wants to show the successful collaboration with the Green House Sports. The comprehensive project management plan can ensure smooth flow of the event with goal fulfilment.

Deliverable of the project

The project deliverable includes a well-managed event, having 100% participation, the event also includes participation of various stakeholder that includes the advertisers, NGO, sports equipment suppliers, suppliers, logistics partner and guests of honours. The deliverable also includes right management for the players including their hospitality and transportation facility overall there is a need for a smooth conduct of the event (Bladen et al., 2022)

Project management and its methodologies

Project management refers to the process of creating a plan and managing the event from paper to its actual implementation in a successful manner. It includes maximum utilisation of resources with minimum wastage and confusion.

There are different methodologies which can be used for creating a project as per the needs and requirement of the project every project needs a special process so that thig can get completed easily without rush (Thesing et al 2021). The most common methodologies for such kind of plans are

1. Waterfall Methodology: The approach involves work in a sequential manner where the tasks are divides into the linear order and each stage should be completed before starting another. It is beneficial for the projects having huge event one after the other it reduces the confusion. It is not suitable for shorter project having less work

2. Scrum Methodology: the approach includes breaking the huge process into simpler cycles the model is quick, collaborative and adaptable to changes. It is not suitable for the linear projects

3. Agile methodology: the methodology aims at including changes during the process of implementing the plan. It is suitable for the plan which does not have the fixed outlines and does not have the fixed schedule.

Recommended methodology

The recommended methodology is the waterfall method as it is most appropriate for project construction it will allow the linear follow up of the schedule which is essential part of implementing the project work, the stakeholder will also get the required amount of attention through this model. It can ensure a consistent progress and measurable outcomes (Senarath et al., 2021).

Example of this methodology

For any electronic manufacturing company, they use this model for implementation of the process where the main goa is to complete the production of the product in a certain quantity and by ensuring the quality standards (Jayadinata et al., 2024). The strategy would begin from collecting of raw material to finally packaging the goods for further sales.

Task 2

Network Diagram

Network diagram is a visual representation of a network showing the relation between different elements of the network and how they are connected. In project management this s considered as an important tool for understanding the models.

Critical Path

Gantt chart

Gantt chart is a tool that shows a project timeline and task in a horizontal ar chart for better representation.

Task 3

Stakeholder Matrix

Stake holder matrix refers to the tool of project management which is used for coordinating with the different stakeholders associated with the project. The tool also identifies the priority on the basis of which the manager can decide the best strategy to deal with each group of stakeholders (Bahadorestani et al., 2020). It can clearly show the interest and power of the stakeholders both internal and external.

LMF stakeholder matrix

POWER	High	Government Authority Logistics Sponsors	Event organiser Oxford business school Green House Sport
	Low	Public Local vendors	Equipment Suppliers participants
		Low	High
INTREST

Stakeholder	Power	Interest	Type	Management Strategy	Communication Strategy
Government authority	High	Low	External	Keep the informed and follow the rules and regulation	Regular inspection
Logistics	High	Low	Internal	Manage closely	Weekly meeting nd progress
Sponsors	High	Low	External	Provide all the financial information	Weekly audits
Event coordinator	High	High	Internal	Manage closely	Event planning and regular meeting
Oxford business school	High	High	Internal	Manage closely	Active involvement Daily report
Green house sport	High	High	Internal	Keep them informed	Active involvement
Public	Low	Low	External	Encourage more participation	Advertising and promotion activities
Local vendors	Low	Low	External	Manage closely	Weekly progress and reports
Equipment Suppliers	Low	High	External	Manage closely	Active involvement
Participants	Low	High	External	Provide all information	Keep them informed

Task 4

Work breakdown structure

The structure helps to define the tasks and the projects by breaking it into smaller groups for better management (Anggraini et al.,2021)

TASK 5

Risk analysis table

Risk analysis is necessary for any project as it calculates the amount of risk to be taken and how to manage them appropriately (Modarres et al.,2023). The following table shows the risk analysis table for London marathon foundation.

Risk	Likelihood	Severity	Impact	Mitigation Strategy	Impact
Medical emergency	5	3	15	First aid availability and active health checkup	10
Safety concerns	3	3	9	Use less travelled areas and conduct the marathon on Sundays	4
Weather condition	4	2	8	Take measure for environment crisis	3
Logistics issues	6	3	18	Prepare backup vehicles and rooms for guests	11
Security threats	2	2	4	Take the help of security guards	2
Permit and compliance	4	4	16	Regularly fulfil the compliances of the government authority	5
Financial risk	5	3	15	Strict budget monitoring and regular audits	7
Public relation and communication	4	3	12	Use online and offline marketing tools	6
Crew Management	3	4	12	Proper coordination	7
Participant management	5	2	10	Inform everything in advance	5
Public Engagement	3	2	6	Establish good relation by keeping them informed	2
Post event issues	3	1	3	Controlling and taking follow ups	2
Location problem	3	3	9	Have an option of a backup location	2
Budget overrun	6	3	18	Stick on the panned budget	10
Guest withdrawal	2	1	2	Coordinate with guests	1

Task 6

Quality control table

Quality control table: it refers to the table which ensure the quality of each of the element being used to make a successful event. It is essential for a successful event (Badrick et al.,2020)

Quality expectation	Acceptance criteria	Quality specification	Control measures
Average footfall	Depending on the location and resources	1800+ footfall.	Effective marketing.
Advertisement reach	To market the event in in all age groups	Updates on all social media platforms, website and at offline places.	Use of online and offline tools.
Photography quality	Best quality to capture memories	HD, 4K videos	Use of high-tech cameras and equipment, hire professional photographer.
Safety compliance	No accident and no injuries	UK safety standards	Hire body guards and secure the event location.

Conclusion

With the help of project management, the event can be organised successfully by considering the needs and wants of the stakeholders. Calculating the risk and by ensuring the quality. Using the waterfall methodology, we can do the task in most efficient manner (Klever et al., 2021). The LMF open air fitness event in association with Oxford Business School would be able to achieve the motive of welfare and inspiring the youth towards a better health.

References

Anggraini, A. and Latief, Y., 2021, April. Development of work breakdown structure standard for safety planning on stadium construction work based on risk. In Journal of Physics: Conference Series (Vol. 1858, No. 1, p. 012073). IOP Publishing.

Badrick, T., Bietenbeck, A., Katayev, A., van Rossum, H.H., Loh, T.P., Cervinski, M.A. and International Federation of Clinical Chemistry and Laboratory Medicine Committee on Analytical Quality, 2020. Implementation of patient-based real-time quality control. Critical Reviews in Clinical Laboratory Sciences, 57(8), pp.532-547.

Bahadorestani, A., Naderpajouh, N. and Sadiq, R., 2020. Planning for sustainable stakeholder engagement based on the assessment of conflicting interests in projects. Journal of Cleaner Production, 242, p.118402.

Bladen, C., Kennell, J., Abson, E. and Wilde, N., 2022. Events management: An introduction. Routledge.

Klever, S., Visser, M. and Engelfriet, A., 2021. Planning and organisation. In Digital Marketing Fundamentals (pp. 564-621). Routledge.

Melnyk, B.M., Kelly, S.A., Stephens, J., Dhakal, K., McGovern, C., Tucker, S., Hoying, J., McRae, K., Ault, S., Spurlock, E. and Bird, S.B., 2020. Interventions to improve mental health, well-being, physical health, and lifestyle behaviors in physicians and nurses: a systematic review. American Journal of Health Promotion, 34(8), pp.929-941

Modarres, M. and Groth, K., 2023. Reliability and risk analysis. CRC Press.

Senarath, U.S., 2021. Waterfall methodology, prototyping and agile development. Tech. Rep., pp.1-16.

Thesing, T., Feldmann, C. and Burchardt, M., 2021. Agile versus waterfall project management: decision model for selecting the appropriate approach to a project. Procedia Computer Science, 181, pp.746-756.