Assessment 3 DATA4300: Data Security and Ethics - ChatGPT Code of Conduct

Assessment 3 DATA4300

Data Security and Ethics - ChatGPT Code of Conduct

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Introduction

Artificial intelligence simply refers to a branch related to computer science that aims to generate machines. Those machines are capable of doing the work which is not doable by the human being. If it is doable by human beings, then it will take much more time to complete. The work in which human beings will require more intelligence and understanding, artificial intelligence will resolve that work without complexities. The experiential learning of artificial Intelligence is inclusive of machine learning, natural language, recognizable patterns, and decision-making. AI technologies are reshaping the targets of the daily routine. In context, the Ansell catalog company produces healthcare medicines in which AI technology will be very useful. By implementing AI technology, the company will be able to streamline the process of medicine, eliminate the waste factor, and mitigate the errors that can be harmful to the production of medicine. There are several advantages of applying AI technologies in the Ansell catalog company. The company will benefit from the increment of operational efficiency, the supply chain will be optimized, the automation of the factory will be enhanced and there will be less waste in the production of the medicine. As the company is producing medicinal solutions for the healthcare sector and in the current scenario it is seen that there is a high demand for healthcare medicines.

Considerations on regulatory compliance, protection of patients and risks

Regulatory compliance, privacy, patient protection

Regulatory compliance is the framework that helps to utilize artificial technologies correctly. It means that regulatory compliance is the one that sets the ethical frameworks for using AI technology in medicinal solutions. The regulatory framework it very necessary will describe the limitations of using AI technologies. Regulatory compliance in Ansell catalog company can be a competitive advantage for the company. This is because the company will be able to showcase its products more dependently in the market. Regulatory compliance will ensure the distinctive landscape of the company in the market. Ansell company will be able to get a good market share in a highly competitive market (Ansell Ltd 2024). In context with patient privacy, AI technology will help to manage the information of the patient, that is how it will be handled with the establishment of the standards. Those standards will help to maintain the storage and sharing of the information. This will show the privacy factor of the company and how the company is maintaining the level of privacy with their medicinal solution with the health system of the patients. For patient protection, AI technology will recommend the diagnosis of the treatment which is based on the evidence. Also, AI technology will assist in the precaution and caution of the high potential diseases which can be proved as very harmful for the human body. In large organizations, there must be a person who will be responsible for regulatory compliance in the organization (DeStefano et al., 2024). According to disease, AI technology will also suggest complications that can be caused by the identified disease. AI technology implementation will help to eradicate the diagnostic errors that arise in the process of diagnosis. This time will save which incurs in the process of diagnosis of the patient. AI technology seems to be beneficial for the company from every perspective. If Ansell company implements the technology of artificial intelligence, then they will always be in the profit margins. For that, they just have to install the correct AI technologies for their medical solutions.

Code of conduct Creation

Prompts and Queries

Creating a code of conduct for safety in Ansell catalogue company involves outlining principles and guidelines that prioritize patient safety, ethical practices, and compliance with regulations. Here’s a suggested framework

Query 1

Code of Conduct for Safety in Ansell Catalogue Company

Patient Safety First

- Prioritize the health and safety of patients in all activities and decision-making processes.

- Implement rigorous testing and validation of products and solutions before deployment.

Compliance with Regulations

- Adhere to all local, national, and international laws and regulations governing medical solutions.

- Stay updated on regulatory changes and incorporate them into company practices.

Ethical Practices

- Maintain transparency in all communications with stakeholders, including patients, healthcare providers, and regulatory bodies.

- Avoid conflicts of interest and ensure all decisions are made in the best interest of patient safety.

Continuous Education and Training

- Provide ongoing training for employees on safety protocols, regulatory requirements, and ethical practices.

- Encourage participation in workshops and seminars related to medical safety and innovation.

Quality Assurance

- Establish and maintain a robust quality management system to monitor and improve product safety.

- Regularly review and audit processes to identify areas for improvement.

Reporting and Accountability

- Encourage a culture of open communication where employees can report safety concerns without fear of retaliation.

- Implement a clear process for addressing and investigating safety incidents.

Stakeholder Engagement

- Collaborate with healthcare professionals, patients, and regulatory bodies to ensure safety standards are met.

- Seek feedback from users to continuously improve products and services.

Data Privacy and Security

- Protect patient data and ensure compliance with privacy laws and regulations.

- Implement robust cybersecurity measures to safeguard sensitive information.

Sustainability and Environmental Responsibility

- Consider the environmental impact of products and processes, striving for sustainability in operations.

- Promote practices that reduce waste and enhance the safety of the environment.

Commitment to Innovation

- Embrace new technologies and methodologies that enhance patient safety.

- Foster a culture of innovation while maintaining safety as the primary focus.

Conclusion

The commitment to safety in Ansell catalogue companies requires a comprehensive code of conduct that emphasizes ethical practices, regulatory compliance, and a patient-centred approach. Regular reviews and updates to this code will help maintain high standards and adapt to evolving challenges in the healthcare landscape.

Query 2

Encouraging reporting in a code of conduct for Ansell catalogue company is crucial for maintaining safety and accountability. Here are several strategies to foster an environment where reporting is not only encouraged but also embraced

Encouraging Reporting in the Code of Conduct

Clear Reporting Procedures

• Detailed Protocols: Outline specific steps for reporting concerns, incidents, or unethical behaviour in the code of conduct.

• Multiple Channels: Provide various reporting options (e.g., anonymous hotlines, online forms, direct supervisors) to cater to different comfort levels.

Emphasizing a Non-Retaliation Policy

• Zero Tolerance for Retaliation: Clearly state that retaliation against anyone who reports in good faith will not be tolerated.

• Supportive Environment: Encourage a culture where employees feel safe and supported when raising concerns.

Leadership Commitment

• Role Modelling: Ensure leaders and managers exemplify the values of transparency and accountability by actively supporting reporting.

• Open-Door Policy: Encourage leadership to maintain an open-door policy for discussions about safety concerns.

Feedback Mechanism

• Follow-up: After a report is made, provide feedback on the outcome or status of the report to the individual who reported, if possible and appropriate.

• Continuous Improvement: Use insights from reports to make systemic changes and improvements, demonstrating that reporting leads to tangible actions

Anonymous Reporting Options

• Confidential Channels: Ensure there are secure and anonymous channels for reporting, allowing individuals to express concerns without revealing their identity.

• Privacy Assurance: Communicate how reports will be handled with confidentiality to build trust in the reporting process.

Regular Assessment and Feedback

• Surveys and Feedback Loops: Conduct regular surveys to assess the effectiveness of the reporting process and gather suggestions for improvement.

• Review Sessions: Hold periodic review sessions where employees can discuss reporting experiences and suggest enhancements to the process.

Query 3

Code of Conduct for Regulatory Compliance in Ansell Catalogue Company

1. Commitment to Compliance

• Understanding Regulations: Employees must familiarize themselves with all relevant local, national, and international regulations applicable to medical solutions.

• Culture of Compliance: Promote a culture where compliance is viewed as a shared responsibility among all employees.

2. Ethical Business Practices

• Integrity and Honesty: Conduct all business activities with honesty, integrity, and transparency.

• Avoiding Conflicts of Interest: Disclose any potential conflicts of interest and refrain from activities that could compromise ethical standards.

3. Accurate Record Keeping

• Documentation Standards: Maintain accurate and complete records for all transactions, clinical trials, and communications.

• Retention Policies: Follow established guidelines for the retention and disposal of records in compliance with regulations.

4. Training and Education

• Regular Training Programs: Provide mandatory training for all employees on regulatory compliance, ethical practices, and relevant laws.

• Updates on Regulations: Keep employees informed about changes in regulations and compliance requirements through ongoing education.

5. Reporting Non-Compliance

• Clear Reporting Channels: Establish accessible and confidential channels for reporting suspected non-compliance, misconduct, or unethical behaviour.

• No Retaliation Policy: Ensure that employees who report concerns in good faith are protected from retaliation.

6. Risk Assessment and Management

• Proactive Risk Management: Regularly assess compliance risks and implement measures to mitigate them.

• Continuous Monitoring: Establish processes for monitoring compliance and addressing any identified issues promptly.

Conclusion

This code of conduct establishes a framework for regulatory compliance in Ansell catalogue company. By fostering a culture of integrity, transparency, and accountability, organizations can navigate the complex regulatory landscape effectively while prioritizing patient safety and ethical practices. Regular reviews and updates to the code will ensure it remains relevant and effective in promoting compliance.

Final code of Conduct

Query 1

In query one, it has been asked what will be the code of conduct for safety purposes in an Ansell company. the code of conduct is inclusive of several parts on which the code of conduct is described. The safety of the patient has to be the top priority for the company. In every decision-making process, the safety of the patient must be a high priority. Before deploying the products, there must be rigorous testing of the products which will be delivered. After the rigorous testing, a validation must be provided for the overall quality and safety of the product. Compliance with the regulations is very essential for the advermation of the local, national, and international laws which govern medical solutions. There must be ethical practices for the maintenance of transparency in the communication process of the stakeholders which will include the patients, healthcare providers and official bodies of regulations. Provide regular education and training to the employees in the company so that safety protocols can followed correctly. Quality assurance must be done before delivering the product for the establishment of robust management of quality and an accurate audit process for any type of improvement. The code of conduct also suggests that the encouragement of an open communication culture must be initiated for a clear process of investigating the incidents in the safety measures. Healthcare companies have to commit to the assurance of patient safety with appropriate measures (Bekele et al. 2020, p.3). Engagement of stakeholders, data privacy, sustainability and committing to innovation will be another major factor in ensuring the safety purposes in Ansell catalogue company. By applying all these factors of the code of conduct for the safety purpose in Ansell catalogue company, new technologies will be embraced and culture will be fostered for the primary focus on the safety perspective. The code of conduct for safety purposes in Ansell catalogue company will require comprehensive ethical practices, compliance with regulations, and an approach which must be patient-centred.

Query 2

In query two, the query is being raised for the encouragement of reporting in the company. Everything needs to be reported to the professional bodies of the company. Ansell catalogue company, which provides medicine solutions needs a correct code of conduct for the reporting procedure of reporting in the company. For that, clear reporting procedures, emphasizing the non-retaliation policy, training and awareness, leadership commitment, mechanism of feedback, reward and recognition, and continuous assessment and feedback will be the key factors. Surveys and feedback loops will help to assess the overall effectiveness of the reporting process for the employees in the organization. The review sessions will help to the enhancement of the experience and the progress of the production process. This will be inclusive of the hurdles and bottlenecks which can slow down the rate of productivity in the production process of the product. Work-related problems can lead to a decrement in productivity and can cause more loss to the company (Firman 2022). There must be confidential channels which will allow the individual to share their perspective without any type of hesitation. It means that the employees can share their problems and their identity will not be shown to the company systems. This increases the confidence to share the information and enhances the reporting procedure in the company. recognition and rewards will be the motivating factor because it motivates the employees to take the initiative in the participation of reporting. Rewards and recognition can be in financial and non-financial forms. Leaders can play a vital in encouraging the reporting from the employees in the company. They can establish a policy which is more transparent and allows them to have a clear discussion about the concerns of safety. Establishing a non-retaliation policy with zero tolerance and providing an environment which is supportive for the employees of the company. The employees will participate more in the reporting procedure. Detailed protocols and multiple channels facilitate the variety of options for the employees. Outlining specific steps for reporting makes the reporting procedure more systematic and professional for the employees.

Query 3

In the third query, it has been asked how regulatory compliance can be followed correctly in the organization. Accordingly, a code of conduct is given in which there are various parts which will help to implement regulatory compliance more precisely. For that, there must be a good understanding of the regulations. Many organizations have the benefit of regulations due to the promotion of their economic interests (Abbott & Snidal 2021, p.16). By arranging sessions and workshops for the employees of the organization. The company can establish a culture of compliance. This will help to follow the rules and regulations accurately by the employees. apply the factor of integrity and honesty in the organization. This motivates the employees to work with integrity and honesty. Also, it will change the perception of working in the organization. To have a proper regulatory complaint in the many then there must be documentation standards for the regulations in the company. All those documents have to be retained for a long period so that rules can be followed appropriately. The regulatory authorities made in the organization for the correct follow-up of the technologies must be collaborative enough. The individuals in the company will openly communicate with the authorities and can share their views and perspectives. Quality assurance and control will be another part in which the standard has to be fixed for the production of the product. To have better quality, there must be appropriate testing of the product and validation. This will give clarity over the overall elements of the quality. Improving the quality of the product will enhance the satisfaction of the customer (Al MohamadSaleh & Alzahrani 2023, p.1). For the overall success of regulatory compliance, there must be continuous improvement strategies which ensure the development of the regulations with the passing of the period. As time passes the business atmosphere changes rapidly, to adapt to the changes and rely on those changes, the company can focus on regular audits of compliance practices in the company.

Appendices

Appendix A

Appendix B

References

Abbott, K.W & Snidal, D 2021, ‘ The governance triangle: Regulatory standards institutions and the shadow of the state’, In The spectrum of international institutions , pp. 1-12, Routledge. https://www.taylorfrancis.com/chapters/edit/10.4324/9781003111719-5/governance-triangle-kenneth-abbott-duncan-snidal

Al MohamadSaleh, A & Alzahrani, S 2023, ‘ Development of a maturity model for software quality assurance practices’, Systems, vol.11, no. 9, https://www.mdpi.com/2079-8954/11/9/464

Ansell Ltd 2024, Our commitment towards a brighter future, Ansell Catalogue, retrieved 5 October 2024, <https://www.ansell.com/au/en>.

Bekele, T, Ashenaf, T, Ermias, A & Arega Sadore, A 2020, ‘ Compliance with standard safety precautions and associated factors among health care workers in Hawassa University comprehensive, specialized hospital, Southern Ethiopia’, PLoS One, vol. 15, no. 10, https://journals.plos.org/plosone/article?id=10.1371/journal.pone.0239744

DeStefano, M, Schneider, H & Papathanasiou, K 2024, ‘ Compliance in Health Care and Environment’, https://cej-online.com/wp-content/uploads/2024/05/CEJ_2024-vol-10-no-01-compliance-in-health-care-and-environment_complete.pdf

Firman, A 2022, ‘ Implementation of occupational safety and health (K3) for increasing employee productivity’, Jurnal Economic Resource, vol.5, no.2, https://jurnal.feb-umi.id/index.php/JER/article/view/546

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