THS BUSINESS EVENT MANAGEMENT - REPORT
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Introduction
The famous Sydney Convention & Exhibition Centre is an entertainment, exhibition, and convention complex at the location of Darling Harbour, Sydney (ICC Sydney, 2024). This exhibition centre was designed by John Andrews from the convention centre and architect Philip Cox. It is handled by an extraordinary talent group, and ICC Sydney is perfectly placed to provide a better experience each time (ICC Sydney, 2024). Whether an individual organizes a convention for numerous people or an intimate corporate program. Various factors are considered before selecting a venue and it involves time and effort from the individual. The following report will emphasise points to be considered while selecting a venue and demonstrate the steps involved.
Sydney Convention and Exhibition Centre
Accessibility and Convenience: This centre that is referred to as the Sydney Convention and Exhibition Centre is located at Darling Harbour and one can easily get to this place by road transport, water transport, rail and the beauty of this place is that it is surrounded with hotels (Kleeman, 2019). In general, this assists in improving the attendance rate as well as the level of activity detected in the learners in each class.
Capacity and Flexibility: The venue has made various spaces that are fitting to the kind of event whether a large exhibition or a small workshop.
Technological Support: There are essential facilities such as quality audio-visual and sound systems, and Internet connectivity that are crucial for doing presentations, and for hosting hybrid events well (ICC Sydney, 2024). This makes it possible to allow the various participants to engage as may be desired to function in the various activities.
Sustainability Initiatives: It also helps in totality and pollution control because this resolution was held indoors, so the building could be made more efficient, especially in terms of cooking or food preparation production or manufacturing.
Points to be considered
Location and Accessibility: it is confirmed that the venue has the extra benefit of being in Darling Harbour is well accessible to transport and is next to major hotels, restaurants and other attractions that make it easier for the members to attend and participate in the event (Kleeman, 2019).
Capacity and Layout: Some benefits may allow the organization to perform effectively. ICC Sydney can hold numerous sound exhibitions, shows, and conventions simultaneously and enhance the facilities of conventions (McIntyre-Tamwoy and Badman, 2020). The environment should enable the different players to distribute information knowledge and experience across the various players.
Technological Capabilities: the availability of modern multimedia equipment and high access to the Internet is crucial for speakers’ interest and audiences who can connect to the lesson online. It must meet all the technical requirements of current events.
Sustainability Practices: The venue of the activity should adopt sustainable practices concerning the utilization of the garbage disposal system and sourcing food for the cookery services from local producers (Maynard, et. al., 2020).
Reputation and Experience: ICC Sydney has already achieved approval as a large event venue, therefore, there will not be many variations in effectiveness and efficiency in the management of logistics in regards to the members (Kleeman, 2019).
Steps involved
Define Event Objectives: It helps in recognizing activities of conflicts, leads fundamentals of the decision-making process, and ensures the responsibility of personnel within the enterprise (Kabeyi, 2019). To make sure those carrying the occasion easily acknowledge what they want to get.
Conduct Research: this step is about researching capable venues that fulfil the requirements of the event. Knowledge that reasonably could be contentious especially where it relates to ICC Sydney. It is recommended to review online materials and study the specialized press.
Request Proposals: Contact ICC Sydney for additional information on (post-delivery, estimated cost breakdown, performance dates,) and onsite services. The various types of services that may be offered, the various ways the event can be arranged, and the various aspects that should be considered in choosing one rather than another of the types of catering services; the relationship of each of the types of services and ways of staging to the environment.
Compare Venues: When having a list of potential venues, it is crucial to compare the different venues and find out which can fulfil the requirements fullest also comparing prices plays an important role, sorted according to the criteria, and it is necessary to focus on the strengths of ICC Sydney.
Communicate Details: the importance of communicating details to the member cannot be neglected as it plays a vital role (Van Ruler, 2020). While sharing the details of the venue with the members every individual can provide their opinion and can better understand the benefits of the venue.
Reason for selection
Strategic Location: ICC Sydney is situated in Darling Harbour which allows every representative seceding within the area or outside to recognize the location of the venue (ICC Sydney, 2024). This makes it easier to attract a lot of its participants because the area is convenient, especially for those using public transport or those seeking accommodation around the area.
Capacity and Versatility: They include halls in which the participants sit during the sessions or any other form of meeting, having a huge area of 35,000 sqm (ICC Sydney, 2024). This flexibility is useful in building a logical program to reflect on such general programs as presentations, and social activities.
Advanced Technology: ICC Sydney even possesses state-of-the-art audio-visual equipment and high-speed broadband access, as is needed for a modern event.
Conclusion
Sydney Convention and Exhibition Centre provides various benefits to the attendees it has huge capability so that it can provide sound facilities to thousands of people without any issues. It also embraces advanced technology which is useful for presentation and in performing other programs on the premises. The organization highly welcome sustainability which is another main reason for choosing ICC Sydney. Steps involved in the process include: defining the objective of the event, conducting research, site visits, requesting proposals, comparing venues, consulting stakeholders, and communicating details.
References
ICC Sydney, 2024. About. [online] Iccsydney. Available at: https://iccsydney.com.au/ [Accessed on: 20th September 2024].
ICC Sydney, 2024. PLAN AN EVENT. [online] Iccsydney. Available at: iccsydney.com.au/organisers/ [Accessed on: 21st September 2024].
ICC Sydney, 2024. TRAVEL & LOCATION. [online] Iccsydney. Available at: https://iccsydney.com.au/about/venue-information/faqs/travel-location/#:~:text=In%20the%20heart%20of%20Sydney,Find%20us%20on%20Google%20Maps. [Accessed on: 20th September 2024].
ICC Sydney, 2024. VENUE FEATURES. [online] Iccsydney. Available at: https://iccsydney.com.au/about/venue-information/faqs/venue-features/ [Accessed on: 20th September 2024].
ICC Sydney, 2024. VENUE INFORMATION. [online] Iccsydney. Available at: https://iccsydney.com.au/about/venue-information/ [Accessed on: 20th September 2024].
Kabeyi, M., 2019. Organizational strategic planning, implementation and evaluation with analysis of challenges and benefits. International Journal of Applied Research and Studies, 5(6), pp.27-32. https://www.researchgate.net/profile/Moses-Kabeyi/publication/333641646_Organizational_strategic_planning_implementation_and_evaluation_with_analysis_of_challenges_and_benefits_for_profit_and_nonprofit_organizations/links/5cf8cd864585153c3db745b8/Organizational-strategic-planning-implementation-and-evaluation-with-analysis-of-challenges-and-benefits-for-profit-and-nonprofit-organizations.pdf
Kleeman, G., 2019. Sydney's Darling Harbour: A case study in the dynamics driving change in a large city of the developed world. Geography Bulletin, 51(2), pp.8-12. https://www.gtansw.org.au/wp-content/uploads/2019/09/Urban-dynamics-1-5.pdf
Maynard, D.D.C., Vidigal, M.D., Farage, P., Zandonadi, R.P., Nakano, E.Y. and Botelho, R.B.A., 2020. Environmental, social, and economic sustainability indicators applied to food services: A systematic review. Sustainability, 12(5), p.1804.https://www.mdpi.com/2071-1050/12/5/1804/pdf
McIntyre-Tamwoy, S. and Badman, T., 2020. The culture nature journey from Honolulu, Hawaii, to Sydney, Australia: Reaching agreement on what's next?. Historic Environment, 32(1), pp.70-86. https://victoriaworldheritage.org/wp-content/uploads/2022/10/McIntyre-Tamwoy-and-Badman-2020-The-CultureNature-Journey-from-Honolulu-Hawaii-to-Sydney-Australia-Reaching-agreement-on-whats-next-vol-32-no-1.pdf
Van Ruler, B., 2020. Communication theory: An underrated pillar on which strategic communication rests. In Future Directions of Strategic Communication (pp. 39-53). Routledge.https://www.tandfonline.com/doi/pdf/10.1080/1553118X.2018.1452240
